Invoices

Invoices provide official receipts for purchases made on SellerShorts.

While you primarily sell AI Tools, you may occasionally purchase other sellers' AI Tools. This section helps you access those purchase records.

Overview

Every purchase on SellerShorts generates an invoice with complete transaction details.

These invoices serve as official receipts for accounting, expense tracking, and tax purposes.

Where to find invoices

Access your invoices through the main dashboard navigation:

• Dashboard menu – Click "Invoices" in the sidebar
• Direct link – Navigate to /invoices from any page
• Order confirmations – Links included in purchase confirmation emails

Invoice list

The invoices page displays a table with all your purchase invoices:

Table columns

• Invoice # – Unique invoice identifier (e.g., INV-001234)
• Date – When the purchase was made
• Total – Full purchase amount including taxes
• Status – Current payment status with color-coded chips
• Download – PDF download button (when available)

Invoice statuses

• Paid – Payment processed successfully
• Pending – Payment in progress
• Void – Invoice cancelled before payment

Invoice details

Each invoice contains comprehensive purchase information:

Header information

• Invoice number – Unique identifier for reference
• Issue date – When invoice was generated
• Due date – Payment deadline (usually immediate)
• Payment terms – Payment conditions and methods

Billing details

• Bill to – Your account information
• Email address – Account email for correspondence
• Payment method – Credit card or payment method used
• Transaction ID – Stripe transaction reference

Purchase items

• AI Tool name – What you purchased
• Seller name – Who created the AI Tool
• Purchase date – When you bought the AI Tool
• Unit price – Cost per purchase (one transaction)
• Quantity – Always 1 (represents one purchase transaction)

Note: The number of runs included per purchase is configured by the seller and is not shown on the invoice.

• Total – Line item total

Payment summary

• Subtotal – Pre-tax amount
• Taxes – Applicable sales tax (if any)
• Processing fees – Stripe or payment processing charges
• Total paid – Final amount charged

PDF download

Most invoices can be downloaded as PDF files:

Download process

1. Click download button – PDF icon next to each invoice
2. PDF generation – System creates formatted document
3. File download – PDF saves to your device
4. Open/save – View immediately or save for records

PDF contents

• Professional formatting – Clean, business-ready layout
• Company branding – SellerShorts logo and information
• Complete details – All transaction information included
• Print-friendly – Optimized for printing and archiving

Invoice numbering

• Format – Sequential numbering (INV-001234, INV-001235, etc.)
• Uniqueness – Each invoice has a distinct number
• Reference – Use invoice numbers when contacting support
• Tracking – Numbers help organize financial records

Common use cases

Business expense tracking

• AI Tool purchases – Track costs of competitor research
• Market analysis – Document expenses for business intelligence
• Professional development – Learning from other sellers' work
• Tax deductions – Business-related AI Tool purchases may be deductible

Accounting and bookkeeping

• Expense categorization – Classify purchases for accounting
• Receipt management – Organized digital receipts
• Audit preparation – Complete purchase documentation
• Financial reporting – Include in business expense reports

Reimbursement claims

• Company purchases – Submit invoices for reimbursement
• Client billing – Pass through costs to clients
• Project expenses – Document AI Tool costs for specific projects

Invoice management tips

• Download immediately – Save PDFs right after purchase
• Organize by date – Create folders by month or quarter
• Backup copies – Store in cloud storage for safety
• Consistent naming – Use clear file naming conventions
• Regular review – Check invoices monthly for accuracy

Troubleshooting

Missing invoices

• Check email – Confirmation emails contain invoice links
• Verify account – Ensure you're logged into correct account
• Contact support – Request missing invoices with transaction details
• Check date range – Verify you're looking in the right time period

PDF download issues

• Browser settings – Check popup blocker settings
• Clear cache – Refresh browser and try again
• Different browser – Try downloading with another browser
• Contact support – Request manual PDF generation

Incorrect information

• Review purchase – Verify the original transaction details
• Contact support – Report any errors in invoice data
• Provide evidence – Include transaction confirmation emails
• Request correction – Ask for amended invoice if needed

Privacy and security

• Secure access – Only you can view your invoice history
• Protected downloads – PDF links are signed and temporary
• Data retention – Invoices stored securely for tax/legal requirements
• Privacy protection – Personal information handled according to privacy policy